How to do invoicing for entrepreneurs

From solopreneurs to small businesses, affordable invoicing apps are essential in keeping on top of billing and receiving payments. How to do invoicing? The apps below feature some of the best invoice software you can find.


Xolo provides everything with a solopreneur needs so they can focus on their work; full accounting service, tax compliance, legal agreements, banking and payments and much more. Just recently Xolo launched its microbusiness platform in Spain with the aim to open in five more European countries by next year.

How to do invoicing with Xolo? You can try it for free, the app is based on a partnership agreement that allows you to use their legal entity to invoice your customers. Firstly, you need to provide your contact information and verify your identity using your webcam and an ID. Then you access the platform where you can add your customers’ data, your personal bank account information and send your first offer. You can either choose to pay yourself a salary or dividends. It is also possible to reinvest earned profit in your company tax-free. With Xolo you can create invoices effortlessly and send them to your customers directly from the self-service. Xolo acts as your local contact person taking care of reporting and handling authorities.

The company has over 80 000 clients all over the world and it’s really easy to use and affordable!



Wave it’s a customizable invoice software that saves you time, gets you paid, and makes managing customer information stress-free. In the Dashboard you will find some categories that will help you to know how to do invoicing. Every invoice paid is positive incoming revenue for your business, you can create and send professional invoices, receipts, and estimates to your customers in seconds. When you have an accurate picture of your cash flow, you can make better business decisions. With Wave you can connect your account to other Wave products such as payroll, payments, and invoicing. You’ll spend less time on daily tasks, so you can focus on growing your business.

You can also download the app to get notifications for when an invoice is viewed, becomes due, or gets paid, so you can take the right actions to manage your cash flow.  Set up invoice reminders to automatically email your customers when payment is due. It also has the payments options where customers can click a Pay now button on invoices and pay instantly by credit card or secure bank payment. You can accept credit cards and bank payments for as little as 1% per transaction.

For an accurate picture of your expenses just choose the option of receipts; identify gaps, and gain valuable insights into your business and clients. It also has some support online in case you have any doubt.

SQUARE for Invoicing

Square was established to give every business owner an easier way to take credit cards. It is available to businesses of all sizes and offers the most comprehensive free point-of-sale (POS) system on the market. As a result, millions of businesses use Square as part of their day-to-day operations.

Square is the best POS and payment processing solution because it comes with no fixed monthly costs and offers an incredible value with the free POS system. Visit Square to create your free account. 

The app does not require an application or approval process and has no monthly fees or minimum requirements. Every free Square account comes with three main functions: payments, point-of sale-software, and online ordering. It offers an array of products within its ecosystem that all work together to form a complete small business management solution.

How to do invoicing with Square? Easy! You can use it to complete credit card transactions in your brick-and-mortar store, as well as online and on the go via your mobile device. Square charges a flat rate price per credit card transaction. This means that the credit card company fee, customer’s bank fee, and merchant account processor fee are all wrapped up into one flat-rate fee. This is regardless of the type of card you are processing.

In addition to excellent merchant services, it also offers free POS apps that can be downloaded onto iOS and Android smartphones and tablets or used with one of Square’s proprietary hardware products. The free user-friendly app has an offline mode, making it suitable for both mobile and in-store sales. The payment and point-of-sale app has been downloaded more than 33 million times and has more than 2 million active sellers.


FreshBooks is an affordable invoicing and accounting solution that helps individuals and small companies easily create customizable and professional-looking invoices. Invoices can be sent by email, billable time can be effortlessly tracked, and payments can be collected online using credit cards and Automated Clearing House (ACH) deposits. Freshbooks is available on iOS and Android devices.

Key features:

  • An invoice generator to quickly add tracked time and expenses to invoices on the go
  • Different pricing, including fixed pricing for easier, more stable cash flow forecasting
  • Workflow management for recurring invoicing, time tracking, project management
  • Instant updates to see when invoices are viewed and paid

Four monthly plans are available, Lite at $6/month, Plus at $10/month, Premium at $20/month, and a solution for complex business needs. Discounts are available when paying annually, and there’s a free trial option.

XERO invoicing app

Xero is all-in-one accounting software that allows entrepreneurs and businesses to do everything they need to run their business. It keeps things running smoothly, keeps records organized and tidy, and makes compliance easy. Xero connects you with 800 third-party apps to make running a business even more manageable. Xero is available on iOS and Android devices, so business owners can take care of invoicing and other tasks whenever and wherever.

Key features:

  • Bank transactions automatically flow into Xero
  • Reconcile your bank transactions every day
  • See an up-to-date picture of your cash flow

With Xero you can collaborate any time online with your accountant, bookkeeper, or employees, even if you’re on opposite sides of the world. You can also build on your plan with add-ons like Xero Expenses and Xero Projects. Connect to third-party apps like Stripe and Vend or choose from over 1,000 apps in the Xero App Store

If you want to know how to do invoicing or any other topics, you can learn online with the Xero Central. They do courses online, webinars and even live events.

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